Smart Edu TMS

Training management system for Singapore

One system to run your training business, from course setup to certificate.

Built around SkillsFuture. Set up a course once, and that one record drives your website, bookings, classes, attendance, assessment, funding claims and certificates.

For training providers and companies that run in-house training.

Book a demo See how it works
admin · your organisation
Dashboard
Courses
Class runs
Calendar
Trainees
Assessments
Funding & claims
Invoices
Certificates
Reports
Task tracker
TPG enrolments to pushPending
Attendance to submit to TPGPending
Assessment results to pushPending
Outstanding fee remindersScheduled
Upcoming class runs
CourseModeVacancy
Workplace Safety (WSQ)ClassroomAvailable
Digital Marketing EssentialsSync e-learningLimited
Food Safety Course Level 1ClassroomFull
5
course formats
3
modes of training
8
training languages
3
sessions a day: AM, PM, Night
30+
built-in reports

Why one system

A website, booking forms, spreadsheets, an LMS and the SSG portals. Or one record.

Every extra tool is another place to re-key the same course, trainee and class. Here's what changes.

Today
The same course details are typed into the website, the booking form, the class sheet and the SSG portals.
With Smart Edu TMS
Set up the course once. The website, registration, class runs and claims all read from that record.
Today
Trainers and rooms get double-booked because schedules live in separate spreadsheets.
With Smart Edu TMS
Trainer and room clash checks run as you schedule, with public holidays and trainer unavailability taken into account.
Today
TPG submissions get missed, and funding claims and billing lag behind the class.
With Smart Edu TMS
Enrolments, attendance and results are pushed to TPG, the task tracker shows what's pending, and invoices sit in the same system.

Who it's for

Your own admin system and your own course website

Training providers

Run WSQ, IBF and non-WSQ courses for the public and for corporate clients, from listing to claim.

  • A public course website with registration and funding info
  • Public, private and corporate class runs
  • TPG submissions, grant lists and reconciliation

Companies with in-house training

Schedule staff training, deliver it in the built-in LMS, assess it and issue certificates in one place.

  • Classroom, synchronous e-learning and workplace learning
  • Certificates and cards with validity and expiry tracking
  • SDF and SFC disbursement tracking

Every course format

From a one-day workshop to a multi-month diploma

Short Courses

Day courses, workshops and WSQ modules.

  • Normal mode for full training and assessment
  • Assessment-Only Pathway
  • Training-Session-Only mode
Course setup
Course typeShort Courses
ModeNormal · AOP · Training only
TaggingWSQ / Non-WSQ / IBF
SessionsAM · PM · Night

Built for SkillsFuture

Funding and TPG handled where the course lives

Tag each course for funding, publish class runs to MySkillsFuture and push records to TPG without leaving the system.

Course tagging and grant tiers
WSQ, Non-WSQ, IBF-FTS or IBF-STS, with SSG grant tiers: Tier 1 SCTP, Tier 2 and Tier 1 Short.
Publish to MySkillsFuture
A toggle on each class run, alongside the SSG course reference number.
Pushed to TPG
Enrolments, attendance and assessment results, with pending pushes counted on the dashboard.
Claims and reconciliation
AMS exports, grant lists and grant reconciliation, plus SDF and SFC disbursement tracking.
Funding shown on your course website
SDFSFCSFECSSGUTAPAIC

Classroom, online and blended

Deliver it the way the course needs

Built-in LMS courseware

Upload what you already have.

MP4YouTubeVimeoYoukuPDFMS OfficeSCORM 1.2HTML articlesQuizzesChapter exams

A full LMS for each course

Forum, announcements, ratings and messaging, with progress, quiz and exam analytics.

Blended delivery

Attach an online course to a classroom class run, so trainees prepare before they arrive.

Zoom for each session

A meeting is created for every synchronous session automatically.

Keep your external LMS

Link a course to Canvas or Moodle instead of the built-in LMS.

Three modes of training

Classroom, Synchronous E-learning and Workplace Learning, in any of 8 training languages.

Scheduling without clashes

Up to three sessions a day, each with its own trainer and room

  • Single or recurring schedules across AM, PM and Night sessions
  • Trainer and room clash checks, with a manual override
  • Public holidays and trainer unavailability taken into account
  • Public, private and corporate runs, including exclusive corporate runs at a lump-sum rate
  • Vacancy status, registration windows, bulk CSV import and cloning
  • Month, week and day views, filtered by course, trainer, company, trainee or location
Week view MonthWeekDay
Mon
Tue
Wed
Thu
Fri
AM
Workplace Safety
Trainer A · Rm 2
Workplace Safety
Trainer A · Rm 2
Food Safety L1
Trainer C · Rm 1
Public holiday
PM
Digital Marketing
Trainer B · Zoom
Clash: Trainer A
Already in Rm 3
Digital Marketing
Trainer B · Zoom
Public holiday
Night
Diploma · Mod 3
Trainer D · Rm 1
Diploma · Mod 3
Trainer D · Rm 1

Assessments your way

Written, practical, oral, clinical or third-party

Grading that fits the course

Pass/Fail, Competent/Not Yet Competent, score only, or detailed weighted marks.

A question bank

5 question types and 5 difficulty levels, with audio and video.

Dynamic papers

Time limits, attempt limits and pass marks for each paper.

Assessment schedules

Assign an assessor, invigilator and paper corrector. Grade book, re-assessment and transcripts included.

Grade book · Workplace Safety
TraineePracticalOutcome
Trainee 01CCompetent
Trainee 02NYCRe-assess
Trainee 03CCompetent
Your organisation logo
Certificate of Completion
This certifies that
[Trainee name]
NRIC S****567D
has completed Workplace Safety Fundamentals
Course ref. TGS-XXXXXXXXXX · Trainer: Trainer A
Signatory
Partner signatory

Verifiable certificates

Certificates that fill themselves in

  • A template builder with logo, background, signatures and auto-filled fields: masked NRIC, dates, trainer and course reference number
  • Separate templates for passed and not-passed outcomes
  • Issue a certificate, a card or both, with optional validity and expiry tracking
  • OpenCerts support, with co-branding through partner logos and signatories

Less admin

The follow-ups happen without you chasing them

WhatsApp reminders

Sent for the first lesson and for outstanding fees.

Documents generated for you

Offer letters and student contracts are created automatically.

Registration your way

Configurable forms and pre-requisite questions, with a unique registration link for each class.

After registration

Waiting lists, class-change requests and post-course evaluations.

5 promotion types

Direct, Bundle, Early Bird, Existing Client Credit and Referral.

Billing in the same system

Invoices, instalments, credit notes and refunds, next to the class they belong to.

How it works

One record, the whole way through

  1. 01
    Set up
    Create the course once
  2. 02
    Publish
    Website and MySkillsFuture
  3. 03
    Register
    Forms, links, waiting lists
  4. 04
    Schedule & run
    Sessions, trainers, rooms
  5. 05
    Assess
    Papers and grade book
  6. 06
    Submit & bill
    TPG, claims, invoices
  7. 07
    Certify
    Certificates and OpenCerts

Works with

SSG / TPGMySkillsFutureZoomCanvasMoodleOpenCertsWhatsAppSalesforce

FAQ

Questions we often get

Does it work with TPG and MySkillsFuture?

Yes. Enrolments, attendance and assessment results are pushed to TPG, and each class run has a "Publish to MySkillsFuture" toggle with its SSG course reference number.

Do we get our own website?

Yes. Each organisation has its own admin system and its own public course website on the platform.

Which e-learning content can we upload?

MP4 video, YouTube, Vimeo and Youku links, PDF, MS Office files, SCORM 1.2 packages and HTML articles, plus quizzes and chapter exams built in the system.

Can we keep using our existing LMS?

Yes. A course can be linked to Canvas or Moodle instead of the built-in LMS.

Which training languages are supported?

English, Mandarin, Malay, Tamil, Bengali, Burmese, Thai and Vietnamese.

Can we issue OpenCerts?

Yes. Certificates support OpenCerts, including co-branding with partner logos and signatories.

Book a demo

See your courses running in Smart Edu TMS

Tell us how you run training today. We'll walk you through the system from course setup to certificate.

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